Finally, click on OK to dismiss the properties dialog and return to Print Management. Ownership may be taken either by an administrator or by a user or group which has been assigned Take ownership permission for the printer.
To assign ownership to another user or group, open the properties dialog for the printer, select the Security tab and then click on Advanced.
In the advanced settings screen, select the Owner tab. This screen will list the current owner, together with a list of users and group to which ownership may be changed. If the intended new owner is not listed in the Change owner to: list, click on the Other users or groups Enter the name of a user or group and click on the Check Names button. With the correct name selected, click on OK to return to the list of owners. Select the desired owner from the list and click on Apply to commit the change of ownership.
Printer Pooling refers to the process of allocating multiple physical print devices to a single logical printer. In such a configuration print jobs to the logical printer are assigned by the print server to the first available physical printer in the pool.
A key requirement is that the physical printers that make up a pool must all use the same print driver and have the same amount of memory.
To configure printer pooling, install a printer such that it uses a particular port such as a local port or IP address. Attach the other printers that are to make up the pool, but do not install them via Print Management. Once the first printer is installed, open the properties dialog for that printer by right clicking on it in Print Management and select the Ports tab. In the Ports page select the Enable printer pooling option.
If the ports to which the additional printers are connected are listed make sure they are all selected. Note that a pool can be made up of printers connected in any combination of ways network, serial, parallel, USB etc. In the case of network printers, click on Add Port Once all the new ports are added and selected, click Apply to create the printer pool.
The following figure illustrates a printer pool comprising three HP Deskjet network printers:. Rather than working with the actual physical printers, users are in fact working with logical printers which map onto a physical print device. Windows allows a single physical print device to be assigned to multiple logical printers. This approach brings considerable flexibility in terms of controlling the availability of a printer to different groups of users and the priority of their print jobs.
This concept is best described by example. Suppose that a printer is to be made available to members of an engineering group only during the office hours. That same printer, however, is to always be available to the management group.
Similarly, any print jobs belonging to the management group must be given a higher priority than those of the engineering group. To achieve this objective, two logical printers assigned to the same physical print device will be created, one for engineering and one for management. The availability of the engineering logical printer will be restricted to office hours and given a low priority.
The management logical printer will always be available and will be given a high priority. Permissions on the logical printers will then be configured such that the engineering team is denied access to the management printer.
Availability and priority is configured from the printer property panel. To access these settings, launch Print Management and navigate to the required printer in the left pane. Right click on the printer, select Properties and then choose the Advanced tab. On the Before You Begin page, click Next. On the Print Services page, click Next. On the Select Role Services page, click Next. Click Next to accept the default settings. On the Confirmation page, click Install. On the Results page, click Close.
In the case of network printers, these may be added either manually or using auto-detection. Under auto-detection, Print Management scans the subnet on which the server resides and searches for any devices it can identify as being printers. As printers are detected on the network they are displayed in a list where they may be selected and added to the print server. This will display the Network Printer Installation Wizard as illustrated below:. In order to have the wizard search for printers on the network, ensure that the Search for network printers is selected and click on Next.
At this point the wizard will begin the process of scanning the network for printers. As each printer is detected it will be listed. In the following example, the wizard has detected an HP Deskjet printer on the network with an IP address of If no printers are detected, ensure that the printers are connected to the network and powered on and are on the same subnet as the print server. Once the scan is complete, select the required printer from the list and click Next to proceed to the Printer Driver screen.
If a driver for the printer is already installed, select it from the drop down list. Alternatively select the Install a new driver option and click Next to proceed to the Printer Installation screen where a list of printer manufacturers and models is presented.
Select the make and model of the printer from the list:. If the make and model of printer are not listed, check to see if the printer was supplied with a driver disk, or whether a driver can be obtained from the manufacturer's web site. Assuming this to be the case, use the Have Disk button to browse for and select the appropriate manufacturer driver. With either a printer selected from the list, or a suitable driver specified, click on Next to configure the Printer Name and Share Settings.
On this screen, enter the name by which the new printer will be shared to clients over the network. If the printer is not to be shared, ensure that the Share this printer is not selected. Also, enter a location description for example, "Printer in Accounts" and comment if desired.
Click Next to display the printer summary screen as illustrated below where the selected settings are presented for review:. Assuming the configuration summary is correct, click Next to install the new printer. At this point the wizard will report that the driver has been successfully installed and that a test page is ready to be printed.
If another printer is to be added to the print server, select the Add Another Printer option to instruct the wizard to loop back to the start of the installation process. The preceding section discussed the use of auto-detection to locate and install and network attached printer. This section will cover the manual installation of a network printer. This will launch the Network Printer Installation Wizard.
Alternatively, leave the setting as Auto Detect to have the wizard identify the printer type. Enter the IP address or hostname of the printer to be added to the print server. The wizard will automatically generate a unique port name to accompany the IP address or hostname.
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